Business Coordinator

YTL UK is a fast-growing group of businesses based in Bath and employing over 4,000 staff. The group includes the development of Brabazon, New Town and an entertainment complex, the Wessex Water Group, GENeco waste-to-energy and YTL Construction. 

As Business Coordinator, you will provide professional, high-quality support services to the Group CEO's Executive Assistant and other Group Services Directors. The successful candidate will also provide full holiday and sickness cover for the Executive Assistant. 

This is an exciting, rewarding and wide-ranging role with excellent potential for self-development and progression. 

What you'll do

In this role, you will: 

• support the Executive Assistant with day-to-day duties such as diary management, scheduling meetings and travel logistics 
• provide effective, efficient, responsive and confidential administrative support to ensure the smooth running of the Group office
• cover periods of absence which will include: 
  • day-to-day management of the Group CEO's and Chief Transformation Officer's diary and meeting schedule, including taking dictation by telephone
  • replying to emails and correspondence
  • planning and scheduling meetings, conferences and travel.
• prioritise and manage communications, dealing with urgent issues on behalf of the CEO in his absence 
• welcome visitors by greeting them in person or by phone, and answering or directing enquiries 
• support the Group Services Directors and their teams with the preparation of papers and presentations for the Board, Committees and other meetings, while also supporting with diary management, arranging meetings, hotel booking and transport arrangements 
• manage various ad-hoc duties within the business for the Group CEO and Chief Transformation Officer when required. 

What you'll need

The knowledge, skills and experience needed in this role include: 

• secretarial experience working in a support role with senior management and senior-level clients, preferably at a Board level and with a good command of English 
• proficiency in all Microsoft packages, including Outlook, Word, Excel and PowerPoint, as well as knowledge of Teams and SharePoint 
• time management skills and an ability to manage tight deadlines through prioritisation and multitasking  
• a reliable, flexible approach to working at a high level 
• diplomatic judgement and decision-making skills using your own initiative 
• a high degree of organisational and logistical skills
• a professional telephone manner and good communication skills at all levels 
• efficiency, adaptability, resilience and flexibility 
• excellent attention to detail 
• the ability to manage complex, highly confidential and sensitive information with tact, diplomacy and discretion
• the ability to calmly work under pressure in a fast-paced environment
• a willingness to be a team player with an optimistic ‘'can do'' attitude and a sense of humour
• the ability to work unsupervised.

What you'll receive

• A combined pension contribution of up to 20%.
• Career progression and professional development opportunities.
• 25 days' holiday rising to 28 with length of service.
• The opportunity to sell up to five days of holiday every year.
• The opportunity to buy up to ten days of holiday each year (subject to conditions).
• A healthcare package that allows you to claim back healthcare costs.
• Life assurance of up to eight times your salary.
• The opportunity to lease a new electric car through salary sacrifice (subject to conditions).
• Cashback and discounts from more than 3,000 retailers.
• One paid volunteering day each year.
• Enhanced family leave and pay arrangements.
• Access to an interactive health and wellbeing platform.
• Support from trained mental health first aiders.
• A £1,000 referral fee if you recommend someone who is successfully recruited by us. 

Who we are

YTL UK is part of the international YTL Group based in Kuala Lumpur. The UK companies include:

• Wessex Water – one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West
• YTL Developments – a major UK developer currently redeveloping a 350-acre former airfield into an award-winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community
• YTL Construction UK – a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors
• YTL Live – the development and operation of an entertainment complex that includes a 20,000 capacity arena, conferencing and exhibition space
• plus a number of other retail, environmental and specialist businesses.

Our people tell us that YTL UK is a great place to work, which is why so many of them stay with us! You will have a unique opportunity to develop and progress your career within such a diverse group.

We are passionate about diversity and inclusion – with that in mind, all applicants are welcome. We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.

If you require reasonable adjustments to be made during the recruitment process, please inform a member of our Recruitment team.