Administrator

As the face of our business, you'll play a key role in creating a professional, welcoming, and efficient workplace environment. 

The role includes receptionist duties, general office administration, facilities support and workplace management. 

We are looking for someone who is proactive, enthusiastic and committed to creating a structured and friendly atmosphere.

What you'll do

Reception and visitor management

• Welcome visitors, clients, suppliers, and contractors, ensuring a positive first impression.
• Manage visitor sign-in procedures and maintain accurate visitor records.
• Notify colleagues of visitor arrivals, escort guests to waiting areas and offer refreshments where appropriate.
• Prepare and administer staff access cards and maintain associated records.
• Keep reception areas tidy, professional and welcoming.

Office administration

• Coordinate meeting room bookings and maintain booking schedules.
• Arrange catering and refreshments for meetings and events.
• Produce and distribute the CEO's weekly itinerary, ensuring information is up to date and accurate.
• Support document preparation, including printing, laminating and general administrative tasks.
• Assist with onboarding activities, including preparing new starter packs and maintaining onboarding records.

Mail, deliveries and facilities support

• Receive, sort, and distribute incoming mail and deliveries.
• Prepare outgoing mail and deliver it to the post office when required.
• Manage stationery supplies, place orders, and maintain stock records.
• Maintain inventories of IT equipment and PPE, issuing replacement items where needed.
• Support health and safety activities, including assisting with fire alarm testing.
• Manage petty cash records and complete monthly reconciliations.

You'll also be responsible for preparing and replenishing refreshments for meetings and in our kitchen areas, keeping communal areas well stocked and presentable. 

There will also be times when you will be required to drive the company van to support business operations, including the transportation of staff, equipment, documents, supplies, and other business-related items.

What you'll need

Previous experience in a receptionist, office administrator or office support role is essential.

This experience, partnered with a professional and approachable attitude and excellent communication skills, would allow you to excel in this role. 

You'll also need:

• strong organisational and time management skills, with the ability to prioritise tasks independently
• good knowledge of the Microsoft Office suite
• good attention to detail
• a full UK driving licence. 

It would also be beneficial for you to have:

• experience within facilities management
• knowledge of office health and safety procedures
• a strong customer service focus.

What you'll receive

• A combined pension contribution of up to 20%.
• Career progression and professional development opportunities.
• 25 days' holiday rising to 28 with length of service.
• The opportunity to sell up to five days of holiday every year.
• The opportunity to buy up to ten days of holiday each year (subject to conditions).
• A healthcare package that allows you to claim back healthcare costs.
• Life assurance of up to eight times your salary.
• The opportunity to lease a new electric car through salary sacrifice (subject to conditions).
• Cashback and discounts from more than 3,000 retailers.
• One paid volunteering day each year.
• Enhanced family leave and pay arrangements.
• Access to an interactive health and wellbeing platform.
• Support from trained mental health first aiders.
• A £1,000 referral fee if you recommend someone who is successfully recruited by us. 

Who we are

YTL UK is part of the international YTL Group based in Kuala Lumpur. The UK companies include:

• Wessex Water – one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West
• YTL Developments – a major UK developer currently redeveloping a 450-acre former airfield into an award-winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community
• YTL Construction UK – a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors
• YTL Live – the development and operation of an entertainment complex that includes a 20,000 capacity arena, conferencing and exhibition space
• plus a number of other retail, environmental and specialist businesses.

Our people tell us that YTL UK is a great place to work, which is why so many of them stay with us! You will have a unique opportunity to develop and progress your career within such a diverse group.

We are passionate about diversity and inclusion – with that in mind, all applicants are welcome. We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.

If you require reasonable adjustments to be made during the recruitment process, please inform a member of our Recruitment team.