Business Coordinator

We are recruiting a proactive and highly organised Business Coordinator to join our team.

YTL Construction UK is an exciting new construction company in the UK, building one of the South West's most ambitious developments, Brabazon Town, including the iconic Aviva Arena.

This is an excellent opportunity to gain hands-on experience working closely with senior leadership in a fast-paced, growing business.

What you'll do

You'll provide confidential, high quality and efficient administrative support to the Divisional and Finance Directors for YTL Construction and their immediate teams, including the Business Manager to the CEO as and when required.

You will:

• provide effective, efficient and confidential coordination, business and administrative support to the team
• arrange management meetings (including client meetings) and minutes where required
• complete day-to-day management of diaries and meeting schedules, to include planning and scheduling of meetings, conferences, teleconferences and travel 
• support with their Senior Leadership Teams 
• support the Business Manager with large events and team cover when required
• liaise with stakeholders at all levels
• welcome guests and customers by greeting them, in person or on the telephone; answering or directing enquiries
• maintain customer and client confidence and protect operations by keeping information confidential
• provide historical reference by developing and utilising filing and retrieval systems, recording meeting discussions
• maintain professional development
• provide support to manage projects as directed
• provide support with the organisation and coordination of all corporate events
• support the business in maintaining the YTL Construction brand and image
• support with creating presentations 
• coordinate the submission of expense claims and recording supplier invoices
• manage various ad-hoc duties within the business as requested and when required 
• be responsible for managing all aspects of diaries, meetings, meeting preparation and other support as directed
• be the first point of contact for key stakeholders, ensuring the wider team is fully supported
• be flexible and able to adjust working priorities accordingly
• offer a high level of organisation, consistency, high standards and professional persona and business support at all times.

What you'll need

• Be highly proficient in all Microsoft packages.
• Have experience working with senior management and senior-level clients.
• Demonstrate confidentiality, sensitivity and discretion.
• Have the ability to manage complex and highly confidential information.
• Draft and send correspondence.
• Have the ability to organise and anticipate requirements for the team.
• Demonstrate excellent social skills, being able to operate with diplomacy, tact and empathy.
• Have an ability to work unsupervised and demonstrate initiative. 
• Have effective communication and interpersonal skills at all levels.
• Be able to manage tight and often conflicting timescales.
• Deal with multiple stakeholders at all levels of the organisation.
• Be a team player with an optimistic ‘'can do'' attitude and a sense of humour.

What you'll receive

• A combined pension contribution of up to 20%.
• Career progression and professional development opportunities.
• 25 days' holiday rising to 28 with length of service.
• The opportunity to sell up to five days of holiday every year.
• The opportunity to buy up to ten days of holiday each year (subject to conditions).
• A healthcare package that allows you to claim back healthcare costs.
• Life assurance of up to eight times your salary.
• The opportunity to lease a new electric car through salary sacrifice (subject to conditions).
• Cashback and discounts from more than 3,000 retailers.
• One paid volunteering day each year.
• Enhanced family leave and pay arrangements.
• Access to an interactive health and wellbeing platform.
• Support from trained mental health first aiders.
• A £1,000 referral fee if you recommend someone who is successfully recruited by us. 

Who we are

YTL UK is part of the international YTL Group based in Kuala Lumpur. The UK companies include:

• Wessex Water – one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West
• YTL Developments – a major UK developer currently redeveloping a 350-acre former airfield into an award-winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community
• YTL Construction UK – a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors
• YTL Live – the development and operation of an entertainment complex that includes a 20,000 capacity arena, conferencing and exhibition space
• plus a number of other retail, environmental and specialist businesses.

Our people tell us that YTL UK is a great place to work, which is why so many of them stay with us! You will have a unique opportunity to develop and progress your career within such a diverse group.

We are passionate about diversity and inclusion – with that in mind, all applicants are welcome. We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.

If you require reasonable adjustments to be made during the recruitment process, please inform a member of our Recruitment team.