Business Coordinator

We are recruiting for a proactive Business Coordinator to join the team!

YTL Live is the operating company behind some of the UK's most exciting entertainment venues, including the iconic Aviva Arena, the historic Spitfire Hangar, and the supersonic YTL Live Entertainment District at Brabazon. 

At YTL Live we believe the best moments are shared, by the people on the stage, behind the scenes, and in the crowd. We do gigs!

This is an exciting opportunity to gain hands-on experience working at senior leadership level within a fast-paced entertainment business. The role will primarily support the Executive Assistant to the CEO, while also assisting the Partnerships Director and Partnerships team with day-to-day administrative and coordination tasks.

The successful candidate will possess core business administration skills, gain exposure to high-level operations, and build a strong foundation for a future career in business, events or partnerships.

What you'll do

• Provide administrative support to the Executive Assistant to the CEO.
• Assist with diary management, meeting coordination and preparation.
• Prepare agendas, taking meeting notes and following up on actions.
• Handle confidential information with professionalism and discretion.
• Support the Partnerships Director and team with day to day administration.
• Organise meetings, calls and presentations.
• Maintain partnership records, databases and contact lists.
• Support the preparation of proposals, reports and partnership materials.
• Manage emails, documents and filing systems (digital and physical).
• Assist with travel arrangements and expenses.
• Support internal communications and coordination across teams.
• Provide ad hoc administrative support to the wider YTL Live team.
• Manage the day to day running of the office.

There will be an occasional requirement to travel to other sites and locations.

What you'll need

• Strong organisational skills with excellent attention to detail. 
• Clear and confident written and verbal communication. 
• Competent user of Microsoft Office applications. 
• Positive, proactive approach with a willingness to learn. 
• Able to manage multiple tasks and prioritise effectively. 
• Professional, reliable and trustworthy, with the ability to handle confidential information discreetly.

What you'll receive

• A combined pension contribution of up to 20%.
• Career progression and professional development opportunities.
• 25 days' holiday rising to 28 with length of service.
• The opportunity to sell up to five days of holiday every year.
• The opportunity to buy up to ten days of holiday each year (subject to conditions).
• A healthcare package that allows you to claim back healthcare costs.
• Life assurance of up to eight times your salary.
• The opportunity to lease a new electric car through salary sacrifice (subject to conditions).
• Cashback and discounts from more than 3,000 retailers.
• One paid volunteering day each year.
• Enhanced family leave and pay arrangements.
• Access to an interactive health and wellbeing platform.
• Support from trained mental health first aiders.
• A £1,000 referral fee if you recommend someone who is successfully recruited by us. 

Who we are

YTL UK is part of the international YTL Group based in Kuala Lumpur. The UK companies include:

• Wessex Water – one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West
• YTL Developments – a major UK developer currently redeveloping a 350-acre former airfield into an award-winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community
• YTL Construction UK – a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors
• YTL Live – the development and operation of an entertainment complex that includes a 20,000 capacity arena, conferencing and exhibition space
• plus a number of other retail, environmental and specialist businesses.

Our people tell us that YTL UK is a great place to work, which is why so many of them stay with us! You will have a unique opportunity to develop and progress your career within such a diverse group.

We are passionate about diversity and inclusion – with that in mind, all applicants are welcome. We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.

If you require reasonable adjustments to be made during the recruitment process, please inform a member of our Recruitment team.