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Site Key Documents Coordinator

3715

Bath

Wessex Water
£26,280
Permanent
Business services
2026-04-13
2026-04-27

We're looking for a highly organised and detail‑focused Key Document Coordinator to support the Key Document Lead and the wider Asset Information Management (AIM) team in managing and improving our Site Key Documents (SKD) platform.

This is an exciting opportunity to play a hands‑on role in how Wessex Water captures, organises, and maintains access to key information — while building strong working relationships across the YTL Group and supporting consistent documentation standards across the business.

As Wessex Water enters one of its largest ever construction and investment periods, the volume and importance of high‑quality documentation is increasing significantly. This role sits at the heart of that activity, helping ensure information is accurate, accessible, and useful long into the future.

If you enjoy working collaboratively, solving problems, and supporting others to work more effectively through well‑structured information, this could be the perfect role for you

What you'll do

Working with the Key Document Lead, you'll play a vital role in ensuring our key documents are maintained to a high standard and remain useful to teams across YTL UK.

Your responsibilities will include:

Supporting the day‑to‑day management of the Site Key Documents SharePoint platform, including permissions, access, structure, and data quality
Helping integrate new document sets onto the platform by investigating where existing materials are held, supporting document owners, and ensuring agreed onboarding and update processes are followed
Supporting the Scheme Takeover process, ensuring new project documentation is captured, validated, and stored correctly for future use
Monitoring expiring or expired documents using reporting tools and working with document owners to keep content current and accurate
Liaising with IT to support document imports and explore opportunities to improve systems, processes, and automation
Acting as a point of contact for colleagues across the business by providing guidance on navigating Site Key Documents and applying best‑practice document management
Supporting the Key Document Lead with updates, reporting, and coordination of Working Group activities and improvement initiatives

What you'll need

You'll be someone who enjoys organising information, working with a range of stakeholders, and helping improve how documentation is managed and used.

You'll bring:

Confidence using Microsoft Office applications, including SharePoint, along with Excel, PowerPoint and Visio
Strong communication skills and the ability to work effectively with multiple teams across the organisation — often with different priorities
Excellent attention to detail and the ability to coordinate and manage multiple tasks at the same time
The ability to work both independently and collaboratively
A proactive, improvement‑focused mindset and a willingness to support the adoption of good documentation practices across the business

This is an office-based role in our Operations Centre. However, once you are able to work independently, there are flexible working options are available up to a maximum of two days per week at home.

What you'll receive

A combined pension contribution of up to 20%.
Career progression and professional development opportunities.
25 days' holiday rising to 28 with length of service.
The opportunity to sell up to five days of holiday every year.
The opportunity to buy up to ten days of holiday each year (subject to conditions).
A healthcare package that allows you to claim back healthcare costs.
Life assurance of up to eight times your salary.
The opportunity to lease a new electric car through salary sacrifice (subject to conditions).
Cashback and discounts from more than 3,000 retailers.
One paid volunteering day each year.
Enhanced family leave and pay arrangements.
Access to an interactive health and wellbeing platform.
Support from trained mental health first aiders.
A £1,000 referral fee if you recommend someone who is successfully recruited by us.

Who we are

YTL UK is part of the international YTL Group based in Kuala Lumpur. The UK companies include:

Wessex Water – one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West
YTL Developments – a major UK developer currently redeveloping a 350-acre former airfield into an award-winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community
YTL Construction UK – a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors
YTL Live – the development and operation of an entertainment complex that includes a 20,000 capacity arena, conferencing and exhibition space
plus a number of other retail, environmental and specialist businesses.

Our people tell us that YTL UK is a great place to work, which is why so many of them stay with us! You will have a unique opportunity to develop and progress your career within such a diverse group.

We are passionate about diversity and inclusion – with that in mind, all applicants are welcome. We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.

If you require reasonable adjustments to be made during the recruitment process, please inform a member of our Recruitment team.