Site Key Documents Coordinator

Do you have good coordination skills? Are you passionate about driving standards in documentation? 

We're looking for a highly organised and detail-focused Key Document Coordinator to support the Key Document Lead and wider AIM team in managing and improving our Site Key Documents platform.

This is an exciting opportunity to be involved in the documentation process, while building a strong working relationship and supporting how the business organises and maintains access to information. 

If you enjoy working collaboratively, solving problems, and bringing order and clarity to complex information, this could be the perfect role for you.

What you'll do 

Working with the Key Document Lead, you'll play a vital role in ensuring our key documents are maintained to a high standard and remain useful to teams across YTL UK.

Your responsibilities will include:

• supporting the day‑to‑day management of the Site Key Documents SharePoint platform, including permissions, access, and data quality
• helping integrate new document sets by investigating existing materials, supporting document owners, and ensuring processes are followed
• assisting with the Scheme Takeover process to ensure new project documentation is captured, validated, and stored correctly
• monitoring expiring or expired documents using reporting tools and supporting document owners to update them
• liaising with IT to help import documents and explore opportunities for improving systems and processes
• providing guidance to colleagues across the business on navigating Site Key Documents and applying best practice
• supporting the Key Documents Lead in preparing updates, reporting changes, and coordinating Working Group activities.

What you'll need

To succeed in this role, you'll bring:

• confidence using Microsoft Office, including Excel, PowerPoint, Visio, and SharePoint
• strong communication skills and the ability to work well with different teams across the organisation
• excellent attention to detail and the ability to manage multiple tasks at once
• the ability to work independently and collaboratively
• a proactive approach to identifying improvements and supporting the adoption of good documentation practices.

We are looking for a confident communicator who is able to coordinate several tasks with input from various teams, so a collaborative working approach is essential.

What you'll receive 

• A combined pension contribution of up to 20%.
• Career progression and professional development opportunities.
• 25 days' holiday rising to 28 with length of service.
• The opportunity to sell up to five days of holiday every year.
• The opportunity to buy up to ten days of holiday each year (subject to conditions).
• A healthcare package that allows you to claim back healthcare costs.
• Life assurance of up to eight times your salary.
• The opportunity to lease a new electric car through salary sacrifice (subject to conditions).
• Cashback and discounts from more than 3,000 retailers.
• One paid volunteering day each year.
• Enhanced family leave and pay arrangements.
• Access to an interactive health and wellbeing platform.
• Support from trained mental health first aiders.
• A £1,000 referral fee if you recommend someone who is successfully recruited by us. 

Who we are

YTL UK is part of the international YTL Group based in Kuala Lumpur. The UK companies include:

• Wessex Water – one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West.
• YTL Developments – a major UK developer currently redeveloping a 350 acre former airfield into an award winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community.
• YTL Construction UK – a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors.
• YTL Arena – the development and operation of an entertainment complex that includes a 19,000 capacity arena, conferencing and exhibition space.
• Plus a number of other retail, environmental and specialist businesses.

Our people tell us that YTL UK is a great place to work, which is why so many of them stay with us! You will have a unique opportunity to develop and progress your career within such a diverse group.

We are passionate about diversity and inclusion – with that in mind, all applicants are welcome. We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.  

If you require reasonable adjustments to be made during the recruitment process, please inform a member of our Recruitment team.