Document Controller

Do you thrive in a fast-paced role and have excellent attention to detail for administering and managing documents on projects? If so, we have an exciting opportunity within YTL Construction for an experienced Document Controller to join our team.

What you'll do

Working within the YTL Construction team, you will play a key role managing documents and information control systems via Viewpoint (4Projects), providing an information management service to project teams as well as being the main interface for both internal and external parties.

Your responsibilities will include:

• maintaining accurate records of all drawings and other construction documents issued by consultants and contractors through each stage of the project
• processing a large number of documents daily, including through a quality assurance check, printing and review/distribution, and electronic forwarding to create an accurate and comprehensive audit trail
• ensuring that every drawing or other design document is received by the relevant trades and consultants
• managing the request for information (RFI) process, providing reports to the project team as necessary
• providing the team with timely and accurate answers to all document control-related queries
• undertaking regular reviews of the system to ensure effective use across the projects
• maintaining an accurate, efficient and user-friendly filing system, ensuring that copies of drawings and documents are easily found
• communicating to the project team the abilities of the document control system and providing training, technical and procedural support for all users
• other administrative duties while on site, this will be a daily task
• meeting and greeting visitors on site. 

What you'll need

This role is site-based, so it is key that you are comfortable being located as such.

We're looking for someone who has:

• experience of using Viewport (formerly 4Projects)
• knowledge of document control and/or construction industry processes/terminology
• experience using an electronic document control system
• experience with snagging software such as Fieldview or SnagR (these are what we use currently)
• experience of working within the construction industry (in a similar role)
• experience with Office (Word, Outlook and Excel) and relevant packages.

A valid UK driving licence is required for this position, as the role will be site-based.

What you'll receive

• A combined pension contribution of up to 20%.
• Career progression and professional development opportunities.
• 25 days' holiday rising to 28 with length of service.
• The opportunity to sell up to five days of holiday every year.
• The opportunity to buy up to ten days of holiday each year (subject to conditions).
• A healthcare package that allows you to claim back healthcare costs.
• Life assurance of up to eight times your salary.
• The opportunity to lease a new electric car through salary sacrifice (subject to conditions).
• Cashback and discounts from more than 3,000 retailers.
• One paid volunteering day each year.
• Enhanced family leave and pay arrangements.
• Access to an interactive health and wellbeing platform.
• Support from trained mental health first aiders.
• A £1,000 referral fee if you recommend someone who is successfully recruited by us. 

Who we are

YTL UK is part of the international YTL Group based in Kuala Lumpur. The UK companies include:

• Wessex Water – one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West
• YTL Developments – a major UK developer currently redeveloping a 350 acre former airfield into an award winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community
• YTL Construction UK – a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors
• YTL Arena – the development and operation of an entertainment complex that includes a 19,000 capacity arena, conferencing and exhibition space
• plus a number of other retail, environmental and specialist businesses.

Our people tell us that YTL UK is a great place to work, which is why so many of them stay with us! You will have a unique opportunity to develop and progress your career within such a diverse group.

We are passionate about diversity and inclusion – with that in mind, all applicants are welcome. We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.  

If you require reasonable adjustments to be made during the recruitment process, please inform a member of our Recruitment team.